The Barcelona Institute for Global Health (ISGlobal) is a cutting-edge institute addressing global public health challenges through research, translation into policy and education. ISGlobal has a broad portfolio in communicable and non-communicable diseases including environmental and climate determinants, and applies a multidisciplinary scientific approach ranging from the molecular to the population level. Research is organized in the following main areas, Malaria and other Infectious Diseases,  Maternal, Child and reproductive Health, Urban Health and Child and environmental health, Climate & Non-Communicable Diseases.  ISGlobal is accredited with the Severo Ochoa distinction, a seal of excellence of the Spanish Science Ministry.

Lugar

Barcelona

What We Are Looking for

The person will give support the person in charge of people management in the personnel administration part: payroll control and contact with the agency, attention to the workforce, contract management and management and maintenance of the administrative management database in general, intranet and occupational risk prevention and International Mobility.

This position is exclusively for people with functional diversity.

Key Responsibilities / Specific Duties

STAFF AND PAYROLL FOLLOW-UP

Manage and maintain the institution´s staff database (contracted and assigned) to the center. Maintenance of the physical and electronic files of the workers per institution.

Payroll management (follow-up, review, payment processing)

Contact both the management

Time management and absenteeism (vacancies, permits, displacement, time control)

Pay attention to the template

CONTRACT

High and low contracts

High and low externals

Manage the registration in intranet and internal processes

Support to welcome and onboarding.

Support to the management of selection processes

MOBILITAT RESEARCHERS

Management of visas and support to processes obtained residency and work permits to Spain.

 

TRAINING AND STATUS

Support to the management of estates (documentation, insurance)

RISK PREVENTION

Support to risk prevention management

Auxiliary or secondary functions

Preparation of documentation for project justification: fitxes d'havers, personal reports, etc.

Security Access Control.

File and internal mail

Back Up HR

Other: travel, working conditions, special hours, etc.

Trainning:

• Training in labor relations or similar


• Desirable HR specialization courses


• Essential spoken and written knowledge of


• English

Skills / Competencies

• Commitment To support the goals of the organization.


• Motivation Direct contact with people.


• Balance between sensitivity and administrative requirements


• Patience and diplomacy.


• Proactivity Initiative, a dynamic person


• Cooperation Ability to work in a team and in contact with various departments


• Communication: Sharing information; the job requires a high level of transversality.

Experience

• At least 2 years in areas of personnel administration / management.


• Valuable experience in the research sector