Location: Based at the Country Office in Port-au-Prince with frequent travel to Plan Haiti programme areas (Jacmel, Croix-des-Bouquets and Fort Liberté) and, eventually, international travelling.
Reports to: Country Director
General Overview
Under the supervision of the Country Director, the purpose of the Business Development and Grants Support Coordinator is to coordinate and be accountable for all business opportunities and grants activities at country level. You will be responsible for ensuring the achievement of country grant portfolios growth plans, high quality and timeliness communications with donors and managing effective working relationships with National Offices and bilateral and multilateral organizations at country level. You will also support field staff to ensure that grants are implemented and reported on in line with the contractual agreement.
Typical Responsibilities - Key End Results of Position:
Resource mobilisation
• Lead the development, implementation and monitoring of the resource mobilization plan (RMP) / Grants Strategic Plan.
• Working with Country Manager Team (CMT) and Programme Team (PT) members to ensure an active donor engagement plan is in place (complete with updated donor mapping, donor engagement tracking and updated action plans), and updated monthly.
• Lead the process for identifying & exploring new fundraising opportunities; review and summarize funding requirements from various donors; evaluate & recommend response to fundraising opportunities.
• Responsible for ensuring the marketing of concept papers, proposals, country strategic plans with relevant National Offices and donors.
• Network with other INGO’s, NGO’s, and current/potential donors to facilitate partnership & coalitions for advocacy & fundraising.
• Review and sign-off on all proposals, prior to CD sign-off, before to submission to the NO or donor to ensure that minimum quality and cost recovery requirements are met.
• Lead Funding Agreement Documents (FADs) negotiations to ensure that proposal reviews are completed and min standards met, to ensure that all contracts are reviewed before signature and to include appropriate reporting and implementation requirements.
Grant Management
• Ensure that grant management procedures are fully supported by all CMT members
• Ensure that all FADs are authorized, updated, and disseminated as and when necessary.
• Visit program areas and grant projects regularly to monitor grants progress & implementation, and to collect data as needed.
• Monitor monthly and adjust information as needed.
• Promote a grants friendly environment; via training, sensitization, capacity building, of grant staff
• Provide adequate training to field staff on Specific Grants management skills (including proposal and report writing)
Donor/NO Relations -
• Act as the primary point of contact for all resource mobilisation and grant management related communications to/from the National Organizations; including donor opportunities, responding to donor queries; requests for visits, etc.
• Coordinate with National Organizations and CMT regarding external audits required by donors.
• Prepare & ensure donor/NO visit objectives are met.
Dealing with Problems
The Business Development and Grant Support Coordinator works under the Country Director’s supervision. He/She is free to take some decisions on Grant management, increasing Plan International Haiti´s Grant portfolio or establishing better relationships with donors and partners. Any matter going beyond their authority is referred to the Country Director.
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